Vacancy Announcement- Land Records Specialist [CLOSED 04/21/2021]
Hertford County is seeking to fill the following full-time position within the GIS & Planning Department.
LAND RECORDS SPECIALIST
General Definition of Work
Performs responsible technical work involving the research, preparation and maintenance of land records in the County’s computer-assisted mass appraisal (CAMA) software, Geographic Information System (GIS) and assignment of E-911 Addresses. Work is performed under the regular supervision of the GIS & Planning Director.
Essential Functions/Typical Tasks
This position is responsible for technical work in researching, preparing and transferring real property ownership records and researching and assigning new E-911 addresses for Hertford County. This work includes updating the CAMA software for ad-valorem taxation and updating the County Cadastral in the GIS by keying document information and plotting parcels from deed descriptions and survey maps. Other Tasks include: reviewing preliminary subdivision plats for closure; assisting other county offices and general public with use of the GIS public access; use of GIS and other various maps and printouts to answer general land inquires. Serves as a Review Officer to plats for recordation. Receives receipts and accounts for various revenues from the public for the purchase of cadastral and digital maps; verifies and checks accounts; makes deposits when necessary. Work is performed under the supervision of the GIS/Planning Director and is evaluated through observation and conferences for accuracy, overall effectiveness of work performed, and compliance with policies, procedures, and time schedules.
The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Deed and Record Research and CAMA Entry
Updates and maintains the CAMA real estate records by researching, reading and interpreting deeds, plats, estates, wills, civil actions, special proceedings, DOT plans, annexations and other related legal documents to determine tax ownership listing and billing addresses. Enters ownership transfer information into CAMA to reflect the interpreted intent of recorded documents.
Contacts lawyers, realtors or others involved in legal transfers to verify or clarify information, as necessary.
Property Tax Mapping/Geographic Information Systems (GIS)
Maintains and updates the land records cadastral and digital maps according to NC Land Records Management Program Technical Specifications and mapping standards.
Extracts, manipulates and maintains information in the various GIS layers. Uses deeds, plats, survey maps, subdivision plans, and unrecorded documents to plot metes and bounds descriptions, draft splits, combinations, property line changes, acreage changes, dimensions adjustments on the County’s cadastral maps within the GIS.
Assures that cadastral maps and the online GIS maps are current and updated on a regular basis.
Provides general and technical assistance to the public, other departments and agencies and staff as needed in areas of real estate transfers, property location and Creates and distributes tax maps for customers as needed.
Assigns new E-911 addresses as needed. Provides certificates of address for use by local postal services, financial institutions, insurance companies, planning and zoning, and inspections departments. Plots and determines new centerline locations and ensures all new roads and addresses are updated in the 911 CAD database as well as the Master Street Addressing Guide (MSAG).
Answers phone, email and public inquiries as related to the nature of work. Files and maintains records, maps, plans and other documents. Makes copies of maps and other documents for internal use and for public use. Sends out written letters of request for death certificates, deed clarification or other requested information.
Performs related duties as required.
Knowledge, Skills and Abilities
- Considerable knowledge of cartographic principles and GIS software. (ESRI preferred)
- General knowledge of procedures, laws, maps, forms and records used in real estate transfers.
- General knowledge of standard practices, materials, equipment and terminology used in land surveying techniques
- General knowledge of typical deed and other legal document language and the ability to interpret those documents to transfer the pertinent data to software applications and maps.
- Ability to read and interpret registered land survey to plot and/or digitize a field survey.
- Ability to determine errors and inconsistencies in deed descriptions and utilize the information available to achieve the best configuration of a parcel.
- Ability to read and interpret U.S. Geological Survey topographical maps and NCDOT maps and relate them to property maps.
- Ability to interpret and explain real property transfer policies, procedures and methods to the general public.
- Ability to prepare written and oral presentations
- Ability to exercise tact and courtesy in frequent contact with the general public and other County and municipal officials.
- Ability to operate standard office equipment, GIS Systems, various mapping indexing and design programs, Microsoft applications and the internet.
- Ability to establish and maintain effective working relationships with associates and the general public.
Education and Experience
High School diploma or GED with three years of experience in GIS land records property mapping or an equivalent of education, experience, and training that would produce a concrete knowledge base of real property ownership, and property mapping for the position required. Prefer an Associate or Bachelor’s degree in related fields (GIS, paralegal, cartography, CAD, surveying) supplemented with ArcGIS mapping experience. NCPMA Property Mapper Certification preferred, or the ability to acquire the certification within two years of employment.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force constantly to move objects; work requires walking, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
Possession of an appropriate driver’s license valid in the State of North Carolina. Must have or obtain a North Carolina Property Mappers Association (NCPMA) “Certified Mapper” Certification and the North Carolina Department of Revenue (NCDOR) “Fundamentals of Property Tax Listing and Assessing” Certificate within two () years of employment. Must obtain (NCPMA) “Senior Mapper” Certification and a “North Carolina State Mapper” Certification from the Secretary of State’s Department within four (4) years of employment.
Open until filled
To be considered for this position, you must complete a Hertford County Application for Employment, in its entirety and it must be signed. Cover letters, resumes, transcripts, and other supplemental documentation may accompany your Hertford County Application for Employment. Selected candidates are subject to a criminal background check and motor vehicle record check.
Submit applications by mail, email, or facsimile to:
Attn: Komita Hendricks, HR Specialist
115 Justice Drive, Suite 1
Winton, NC 27986
Phone: (252) 358-7805
Fax: (252) 358-0198 (include cover letter)
Hertford County is an Equal Opportunity Employer/ AA.