Hertford County is seeking to fill the following full-time position in the Office of Aging.
Senior Administrative Assistant
General Definition of Work
Performs difficult skilled clerical and intermediate administrative work performing a variety of complex office assistance and administrative tasks; does related work as required. Work is performed under general supervision. Supervision may be exercised over subordinate office assistance personnel.
Essential Functions/Typical Tasks
Maintaining and coordinating office operations; receiving, screening and processing telephone calls; serving as receptionist for department; scheduling appointments; performing accounting, bookkeeping and budget duties; typing, word and data processing duties; maintaining complex and confidential records and files; preparing reports.
The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Receives calls and callers for the department and ascertains nature of business, directs to appropriate authority for disposition.
Maintains complex and detailed files and records; maintains database; prepares information brochures, fliers, etc.
Transcribes correspondence; composes routine correspondence independently; types a variety of complex reports and materials.
Answers questions and responds to inquiries or complaints on operations, policies and procedures.
Maintains calendar and schedules appointments; makes travel arrangements.
Maintains payroll records for department; purchases supplies and equipment for department.
Undertakes special projects as assigned by supervisor; assists with the development, preparation and maintenance of departmental budget.
Prepares and analyzes monthly reports and client registration forms; establishes office procedures; maintains filing systems.
Maintains a variety of operational, bookkeeping, budget and program records and accounts including accounts receivable and payable.
Maintains and processes personnel, payroll and related forms and records; receives and accounts for funds; prepares deposit.
Prepares inventory of and purchases departmental supplies; maintains petty cash; processes check requests.
Processes incoming and outgoing mail.
Prepares a variety of complex and/or confidential reports requested; maintains confidential files.
Receives, processes and enters a variety of information into computer system.
Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; establishes office procedures; sets up and maintains filing systems.
Performs related tasks as required.
Knowledge, Skills and Abilities
Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to operate personal computers including thorough knowledge of applicable software packages; ability to type and transcribe dictation accurately at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.
Education and Experience
Any combination of education and experience equivalent to graduation from high school, supplemented by course work in office management and a minimum of 6 years administrative office support experience.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, work requires fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important spoken instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to inside environmental conditions.
Annual Minimum Salary:
Open until filled
To be considered for this position, you must complete a Hertford County Application for Employment, in its entirety. Your application must be signed. Cover letters, resumes, transcripts, and other supplemental documentation may accompany your Hertford County Application for Employment. Selected candidates are subject to a criminal background check and motor vehicle record check.
Submit applications by mail, email, facsimile, or in person to:
Attn: Latoria Harrell, HR Specialist
115 Justice Drive, Suite 1
Winton, NC 27986
Phone: (252) 358-7805
Fax: (252) 358-0198 (include cover letter)
Hertford County is an Equal Opportunity Employer/ AA.