VACANCY – Program Assistant (Part-Time) Open Until Filled

VACANCY ANNOUNCEMENT
Hertford County is seeking to fill the following part-time position in the Office of Aging.
PROGRAM ASSISTANT
General Definition of Work
Performs intermediate skilled clerical work assisting with a variety of office assistance and program administrative tasks; does related work as required.  Work is performed under general supervision.
 
Essential Functions/Typical Tasks
Providing office support for department programs; administering programs; responding to inquiries and complaints; providing program information; processing documents; registering program participants; preparing and maintaining records and files; preparing reports; assisting the public.
The following functions are intended only as illustrations of the various types of work performed.  The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Maintains detailed files and records; maintains databases; prepares information brochures, fliers, etc.
Transcribes correspondence; composes and prepares routine correspondence independently; types a variety of complex reports and materials.
Assists the public by answering questions and responding to inquiries or complaints on department and/or County operations, policies and procedures; logs and maintains record of complaints.
Undertakes special projects as assigned by supervisor; manages assigned programs; organizes special events.
Maintains a variety of operational, bookkeeping, budget, personnel and program records; conducts research projects.
Attends meetings of commissions, boards and committees; compiles and types agendas.
Prepares a variety of complex and/or confidential reports as requested; maintains confidential files.
Receives, processes and enters a variety of information into computer system.
Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; reviews and prepares applications before boards and commissions.
Helps establish office procedures; helps set up and maintain filing systems.
Documents zoning complaints; responds to routine zoning questions regarding setbacks, zoning classifications and permit application procedures.
Maintains calendar; schedules appointments, interviews and meetings.
Prepares various applications and permits; prepares applications and collects associated fees.
Processes incoming and outgoing mail.
Performs related tasks as required.
 
Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of the organization and functions of the department and of general administrative policies and practices;  ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type and transcribe dictation at a reasonable rate of speed; ability to operate standard office and computer equipment; ability to prepare effective correspondence on routine matters and to perform routine office assistance details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.
 
Education and Experience
Any combination of education and experience equivalent to graduation from high school and some clerical or office experience.
 
Physical Requirements
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires balancing, stooping, fingering, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and to make fine distinctions in sound; visual acuity is required for depth perception, color perception, night vision, visual inspection involving small defects and/or small parts, the use of measuring devices, operating machines, determining the accuracy and thoroughness of work and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
 
Hourly Rate:
$11.00
 
Application Deadline:
Open until filled
 
Application Process:
To be considered for this position, you must complete a Hertford County Application for Employment, in its entirety.  Your application must be signed.  Cover letters, resumes, transcripts, and other supplemental documentation may accompany your Hertford County Application for Employment.  Selected candidates are subject to a criminal background check and motor vehicle record check.
 
Submit applications by mail, email, facsimile, or in person to:
 
Hertford County
Attn: Latoria Harrell, HR Specialist
115 Justice Drive, Suite 1
Winton, NC 27986
Fax: (252) 358-0198 (include cover letter)         
 
 
Hertford County is an Equal Opportunity Employer/ AA.
 
Posted in Employment Opportunities, Public Notices.