Accounts Payable-Receivable Specialist – 1113
General Definition of Work
Performs intermediate accounting, processing of payables and receivables, and prepares a variety of financial reports; does related work as required in the County Finance Department. Work is performed under regular supervision of Director of Finance.
Essential Functions/Typical Tasks
Preparing and processing accounts payable and receivables, and other financial records and files; reconciling accounts; prepares and maintains computerized records system.
The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Manages and maintains accounts payable; checks for codes and signatures, enters and corrects purchase orders; calculates taxes; matches and verifies invoices; edits and enters invoices into system for department; posts to general ledger; maintains files of disbursements
Prepares a weekly check run and compares data with invoices; edits data to ensure accuracy; and enters commands in system to print checks; processes manual checks; maintain record of transactions; distribute checks in accordance with established procedures;
Prepares miscellaneous invoices; bill outside agencies for reimbursement; and sets yearly schedule for payments to vendors and agencies upon budget adoption
Receipts all revenues and post to the general ledger; prepares month end reports of accounts receivable
Prepares reports and tapes for 1099’s
Disposes of records for accounts payable according to state regulations
Assists external auditors and prepares required reports for annual audit, and assist with year-end closeout processes
Performs related tasks as required
Knowledge, Skills and Abilities
General knowledge of generally accepted governmental accounting procedures; general knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices and equipment; ability to understand and follow oral and written directions; ability to perform mathematical computations with speed and accuracy; ability to operate standard office equipment and personal computers including relevant software programs; ability to establish and maintain effective working relationships with vendors, associates and the general public.
Education and Experience
Any combination of education and experience equivalent to graduation from an accredited community college with major course work in accounting or related field and a minimum of five years local governmental finance and purchasing experience preferred.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.