VACANCY – Accounting Tech III (CLOSED)



POSITION TITLE:  Accounting Tech III
SALARY RANGE:  $26,083.00 – $33,255.00
STARTING DATE:  As soon as possible



Hertford County Employees Only

Qualified applicants must submit a completed State application (PD-107) to:

Edna Williams
Hertford County Social Services
P.O. Box 218
Winton, NC  27986
(252) 358-7830


*If you are not currently a Hertford County Employee – you must submit your application through NC Works (Job Link).



The Hertford County Department of Social Services is recruiting for the following vacancy December 28, 2017.


Job Description

Hertford County Department of Social Services


Administrative Unit


General Information

Regular work hours are Monday – Friday from 8:30am to 5:00pm.  Additional work beyond the 37.5-hour work week may be required infrequently to include participation in community, professional, information meetings and training sessions; and providing mandatory shelter duty.


Primary Purpose of Position

The primary purpose of this position is to assist the Director and Administrative Officer in budgetary and fiscal operations.  The person in this position must be knowledgeable of Social Services programs, Local, Federal, State and County funding streams.


This position works under the direction of the Administrative Officer and Director to expedite work orders and availability of operating supplies to facilitate effective and efficient working conditions for all staff.



The person in this position must be flexible to move from task to task quickly, simultaneously, and efficiently.  With high volume of work and detailed reports, the ability to prioritize is a necessity as this position is often under pressure to meet budgetary and office deadlines.


Duties and Responsibilities

The most essential function of the Accounting Tech III position is the management of records and reports.  Managing records and reports involves implementation of program objectives using existing procedures or devising new methods as necessary to operate more effectively and efficiently such as creating spreadsheets with formulas and sort tools to calculate case management dollars and units per client or to sort medical transportation data.


This position is responsible for billing approximately $350,000 in Community Alternative Program (CAP/DA) services per fiscal year via North Carolina Medicaid Web claims program to Electronic Data System (EDS) website and recouping revenues from Division of Medical Assistance (DMA) for approximately 150 CAP clients.


This position is responsible for keying billable case management services and units per client obtained from Social Worker’s forms (day sheets) on monthly basis.  Generate NC Tracks automatic billing claim and corresponding Medical Assistance Remittance and Status report.


This position is responsible for tracking and billing approximately $90,000 per fiscal year for Medicaid transportation expenses. 


This position is responsible for the completion of contracts; which includes the preparation of yearly contracts by contacting vendors for rate changes, complete contracts for Director and Attorney’s review.


Back-up Duties/Duties on As-Needed Basis

This position is responsible for reviewing each requisition (Purchase Orders) for accuracy and completeness, coding the requisitions with the proper code and checking to assure the availability of funds for the coded line item.  After the purchase order has been returned to the agency, it is the responsibility of the Accounting Tech III to match it with invoices, code the invoices and return material(s) to the finance office for payment of invoices.


This position is responsible for mandatory Shelter Duty as needed.


Physical Requirements

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for color perception, preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.


Knowledge, Skills, Abilities, Training, and Experience

Must have working knowledge of the application of established bookkeeping and accounting principles and techniques to standard accounting transactions. Working knowledge of established governmental and departmental bookkeeping practices and procedures. Must be thorough and have knowledge of proper office procedures, protocol and office management techniques. Ability to effectively communicate orally and in writing.  Must possess ability to use ten-key calculator quickly and accurately in performing all financial responsibilities. Must be knowledgeable, effective and efficient in using computer programs, particularly when generating revenues for agency.


Minimum Education and Experience

Candidate must have graduated from High School and have completed basic courses in Bookkeeping or Accounting. Three years’ experience in Bookkeeping or Accounting, and clerical with a concentration in Accounting and Bookkeeping, or an equivalent combination of education and experience. Completion of a one or two-year business course in an accredited community college or business school including or supplemented by basic courses in Bookkeeping or Accounting may be substituted for two and three years of the required experience respectively.


License or Certification required by Statue or Regulation

Valid North Carolina driver’s license.


Posted in Public Notices.