REGULAR MEETING

HERTFORD COUNTY BOARD OF COMMISSIONERS

COUNTY COMMISSIONERS’ MEETING ROOM

MONDAY, MAY 20, 2013

7:00 P.M.

7:00 P.M.                               Meeting Called to Order – Chairman Curtis A. Freeman, Sr.

                                                Invocation

7:05 P.M.                               Approval of Minutes

(1)          March 18, 2013 – Regular Meeting

(2)          April 1, 2013 – Regular Meeting

(3)          April 1, 2013 – Board of Equalization and Review

(4)          April 15, 2013 – Regular Meeting

7:10 P.M.                               Memo #7792

Introduction of New Employees

7:15 P.M.                               Memo #7793

Public Comment Period

7:20 P.M.                               Memo #7794

Request for Approval of Amendment No. 10 to the FY 2012-2013 Hertford County Budget Ordinance

7:25 P.M.                               Memo #7795

Request for Approval of Amendment No. 1 to the FY 2012-2013 Hertford County EDC Infrastructure Project Budget Ordinance

7:30 P.M.                               Memo #7796

Request for Adjustment on Water Bill for Town of Cofield

7:35 P.M.                               Memo #7797

Request for Partial Tax Refund

7:40 P.M.                               Memo #7798

Request for Approval of “A Resolution to Preserve the Rights of Citizens to Bear Arms”

7:45 P.M.                               Memo #7799

County Manager’s Update

7:50 P.M.                               Memo #7800

Commissioners’ Comments

(1)       Inspections Report (April, 2013)

7:55 P.M.                               Memo #7801

Closed Session as Allowed Under G. S. 143-318.11 (a) (3) to Consult with the County Attorney and (6) to Discuss Personnel Matters

                                                Adjourn

*RE-POST*

Applicants who applied during original posting January 23, 2013 – February 6, 2013 will be considered, and need not reapply during current recruitment period

POSITION TITLE:                                                                       Income Maintenance Investigator I

SALARY RANGE:                                                                       $26,083.00 – $40,428.00

DUTIES AND RESPONSIBILITIES:                              See Attached

SPECIALIZED SKILLS AND COMPETENCIES REQUIRED:        See Attached

APPLICATION DEADLINE:                            Continuous Recruitment/Open Until Filled

STARTING DATE:                                                                    As soon as possible

Hertford County Employees Only

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Viola Benthall

Hertford County DSS Director’s Office

P. O. Box 218

Winton, NC  27986

(252) 358-7830

The Hertford County Department of Social Services is recruiting for the following vacancy through Continuous Recruitment Position Open Until Filled                    .

Income Maintenance Investigator I

Hertford County Department of Social Services

Non-Hertford County Employees

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Employment Security Commission (ESC).  Contact ESC for further information and referral.

ESC

109 Community College Rd.

Ahoskie, NC  27910

Phone #           252-332-2431

Fax#                252-332-2813

Applicants may apply online at www.ncesc.com, report to any ESC office or call to request applications.  AA/EOE 

INCOME MAINTENANCE INVESTIGATOR I

Food and Nutrition Services Unit

PRIMARY PURPOSE OF THE POSITION:

      The primary purpose of the Income Maintenance Investigator is to educate, prevent, discover and recover overpayments/over issuance in social services programs. The investigator’s role is to deter public assistance fraud and to help maintain program integrity. The investigator affords the Income Maintenance Caseworker (IMCW) more time for eligibility determination; whereas the investigator is equipped to perform the intensive, time-consuming activities focused on specific fraud prevention and intervention activities. The investigator works with a considerable degree of independence investigating alleged fraud in programs operated by the Department of Social Services.

      DUTIES AND RESPONSIBILITIES:

The Income Maintenance Investigator performs detailed investigations of suspected program violations in the public assistance and service programs such as Food and Nutrition Services (FNS), Work First Family Assistance (WFFA), Medicaid and Special Assistance, Day Care programs, and other DSS programs. The Program Integrity unit has the responsibility for all investigations of suspected fraud in any of the agency programs.

MAJOR ACTIVITIES PERFORMED

The Income Maintenance Investigator is part of a specialized fraud investigative initiative. Successful completion of public assistance fraud investigation requires a high degree of specialization. The investigator must develop a sound working knowledge of the public assistance programs, i.e., Food and Nutrition Services, Work First Family Assistance, Medicaid, Special Assistance, Daycare and other Services

The investigator presents cases suspected of fraud to the District Attorney’s office and Grand Jury. During the presentation of cases to the District Attorney, questions sometimes arise in which the investigator must explain the different program policies according to the manual sections of the program in question. The investigator also testifies in court for cases prosecuted for suspected fraud.

RECRUITMENT STANDARDS

Knowledge’s, Skills, and Abilities - Considerable knowledge of manuals, rules, and procedures used in

determining eligibility.  Considerable knowledge of investigative procedures and techniques. General

knowledge of agency’s organizational rules, policies, and procedures. General knowledge of the judicial

system. Good mathematical reasoning and computational skills. Ability to recognize, collect, and

evaluate evidence to support actions. Ability to communicate effectively with applicants, community

agencies, law enforcement agencies, and judiciary personnel to obtain or present pertinent data. Ability

to maintain effective working relationships with other employees and the general public. Ability to

present information orally or in written form.

Minimum Training and Experience Requirements

An Associate Degree in Human Services Technology, Social Services Associate, Paralegal Technology, Criminal Justice, Business Administration, Secretarial Science, or closely related curriculum and one year of experience as an Income Maintenance Caseworker; or graduation from high school and two years of experience as an Income Maintenance Caseworker; or graduation from high school and two years of investigative experience in credit, legal, or law enforcement work plus six months experience as an Income Maintenance Caseworker; or an equivalent combination of training and experience.

POSITION TITLE:                                                                Income Maintenance Caseworker II

SALARY RANGE:                                                               $26,083.00 – $33,255.00

DUTIES AND RESPONSIBILITIES:                                 See Attached

SPECIALIZED SKILLS AND COMPETENCIES REQUIRED:  See Attached

APPLICATION DEADLINE:                                  Continuous Recruitment/Open Until Filled

STARTING DATE:                                                               As soon as possible

Hertford County Employees Only

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Viola Benthall

Hertford County DSS Director’s Office

P. O. Box 218

Winton, NC  27986

(252) 358-7830

The Hertford County Department of Social Services is recruiting for the following vacancy through   Continuous Recruitment Position Open Until Filled. .

Income Maintenance Caseworker II

Hertford County Department of Social Services

Non-Hertford County Employees

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Employment Security Commission (ESC).  Contact ESC for further information and referral.

ESC

109 Community College Rd.

Ahoskie, NC  27910

Phone #          252-332-2431

Fax#                252-332-2813

Applicants may apply online at www.ncesc.com, report to any ESC office or call to request applications.  AA/EOE 

INCOME MAINTENANCE CASEWORKER II

Employee is responsible for the total process of determining/redetermining applicant eligibility for three or more of the income maintenance programs.  Work includes the interviewing of applicants to obtain required information, completing initial applications, verifying the information obtained, determining eligibility or completing scheduled program reviews. Employees must explain program requirements and options and advise or refer applicants to other program services as appropriate.  Employee reports to an Income Maintenance Supervisor and work involves performing all of the following functions; (intake, processing and review) for programs including Food and Nutrition Services, Work First/Temporary Assistance for Needy Families, and Medicaid or Special Assistance. 

Employee is responsible for obtaining all pertinent data concerning the clients’ family composition, financial, employment and health status, processing of case through the verification of all information obtained during intake. Work also involves the redetermination or review of the clients’ case on a periodic basis, in order to re-verify the clients’ eligibility for continued participation in the program. The employees’ responsibility for determining the clients’ initial or continuing eligibility for any given program will depend upon the function or combination of functions performed.

Employees refer to State and County Program Manuals in performing all functions required to complete the eligibility determination process and are subject to periodic and frequent changes. Employee is also utilizes agency procedural guidelines in accomplishing the work.  Correspondence and memoranda from State regulatory agencies are also used in interpreting policy directives.

Work involves direct contact with the public and customers and with family or representatives as well as collaterals in order to gather and verify any information necessary to determine applicant’s eligibility for the program(s). Employees’ decisions are usually subject to a second or third party review. Employees’ decisions impact upon the well-being of the clients who are the recipients of program benefits and work must be accurate and in compliance with pre-established Federal and State guidelines.  Work is reviewed periodically by a lead worker or first line supervisor usually through a random evaluation process.

Employees provide information to clients and the general public on program requirements and are required to explain information and policy interpretations to other staff when functioning in a lead worker capacity.  Work with clients includes the gathering of information through the interview process for the purpose of determining applicant/client eligibility as well as to inform the client of their rights and obligations as prescribed under program policies. Lead worker responsibilities require employees to provide information to other staff regarding program policies and regulations for more difficult or complex cases.  Employees are frequently subject to working with agitated clients, heavy workloads, and compressed time frames. 

RECRUITMENT STANDARDS:

Knowledges, Skills, and Abilities

• Excellent people skills and computer skills.
• Considerable knowledge of the program/areas of assignment.
• General knowledge of all agency and community programs and services which could affect the client/applicant.
•  Good mathematical reasoning and computational skills.
•  Ability to read, analyze, and interpret rules, regulations and procedures.
• Ability to communicate with clients/applicants, the public at large, and public officials to obtain data, and to explain and interpret rules, regulations and procedures.
• Ability to instruct and to evaluate the work of lower level employees.
• Ability to perform caseworker functions within structured time frames.

Minimum Training and Experience Requirements

• One year of experience as an Income Maintenance Caseworker; or an equivalent combination of training and experience.

POSITION TITLE:                                                    Social Work Supervisor II

DUTIES AND RESPONSIBILITIES:                     See Attached

RECRUITMENT PERIOD:                          Continuous Recruitment/Open Until Filled

SPECIALIZED SKILLS AND COMPETENCIES REQUIRED:  See Attached

STARTING DATE:                                                   As soon as possible

Hertford County Employees Only

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Viola Benthall

Hertford County DSS Director’s Office

P. O. Box 218

Winton, NC  27986

(252) 358-7830

The Hertford County Department of Social Services is recruiting for the following vacancy through Continuous Recruitment Position Open Until Filled.

Social Work Supervisor II

Hertford County Department of Social Services

Non-Hertford County Applicants

Qualified applicants must submit a completed State application (PD-107) and a copy of the college transcript (required) to:

Employment Security Commission (ESC).   Contact ESC for further information and referral.

ESC

109 Community College Rd.

Ahoskie, NC  27910

Phone #           252-332-2431

Fax#                252-332-2813

Applicants may apply online at www.ncesc.com, report to any ESC office or call to request applications.  AA/EOE

SOCIAL WORK SUPERVISOR II

Community Alternatives Programs (CAP)/Child Day Care (CDC)/Medical Transportation (MT)

Primary Purpose of Position:

This position is directly responsible for the effective operation of the Community Alternatives Programs (CAP/DA, CAP/C, CAP/Choice), Child Day Care (including Smart Start), and Medical/Medicaid Transportation.  The primary role is to support, review and evaluate the work of assigned staff and to ensure that systems and practices provide clients with responsive services.  The CAP program provides an alternative to clients that would normally be placed in a nursing home, so they can remain in their home.  The Child Care Subsidy program assists parents in need of child care services to maintain employment or participate in educational activities or Work First Employment activities.  The  Medical Transportation (MT) Program assist Medicaid eligible clients in obtaining services covered by Medicaid and clients covered by other medical transportation funding sources, including Elderly & Handicapped, Social Security disability determinations and others.  Supervisor is responsible for managing operational budgets for CAP, Child Day Care, and Medical Transportation, and provides training and guidance to eight staff:  The CAP Unit consists of four (4) Social Workers, the Child Day Care Unit consists of two (2) Social Workers, and the Medical Transportation Unit consists of one (1) Social Worker, and one (1) Processing Assistant IV. 

The work requires precision, exactness, and accuracy in the computation of figures, especially in fiscal matters.  It is essential that program policy and guidelines are interpreted accurately in order that services can be appropriately and efficiently provided. 

The Supervisor utilizes state databases; state automated systems and reports and monitors Child Care subsidy and Smart Start funds monthly to ensure that the agency does not overspend the budgeted allocations.

This supervisor may rotate after-hours Adult Protective Services.  

Supervisor’s duties also include opening, operating and supervising staff for emergency shelters when required by disasters in our county or surrounding areas. 

Recruitment Standards:

Knowledge, Skills, and Abilities - Knowledge of methods and principles of casework supervision and training. Considerable knowledge of social work principles, techniques and practices and their application to specific casework and community problems.  Considerable knowledge of behavioral and socioeconomic problems and their treatment and governmental and private organizations and community resources.  Considerable knowledge of the laws, regulations and policies which govern social work programs.  Ability to supervise, train, or orient lower-level social workers, students, interns, or other staff.  Ability to express ideas clearly and concisely and to plan and execute work effectively.

Minimum Training and Experience Requirements - Master’s degree from an accredited school of social work and one year of social work or counseling experience; or a bachelor’s degree from an accredited school of social work and two years of social work or counseling experience; or a master’s degree in a counseling field and two years of social work or counseling experience; or four-year degree in a human services field and three years of social work or counseling; or graduation from a four-year college or university and four years of experience in rehabilitation counseling, pastoral counseling, or a related human services field providing experience in the techniques of casework, group work, or community organization; or an equivalent combination of training and experience.

REGULAR MEETING

HERTFORD COUNTY BOARD OF COMMISSIONERS

COUNTY COMMISSIONERS’ MEETING ROOM

MONDAY, MAY 6, 2013

9:00 A.M.

9:00 A.M.                               Meeting Called to Order – Chairman Curtis A. Freeman, Sr.

Invocation

9:05 A.M.                               Approval of Minutes

(1)          December 17, 2012 – Regular Meeting

(2)          January 07, 2013 – Regular Meeting

(3)          January 22, 2013 – Regular Meeting

(4)          February 04, 2013 – Regular Meeting

(5)          February 18, 2013 – Regular Meeting

9:10 A.M.                               Memo #7782

Introduction of New Employees

9:15 A.M.                               Memo #7783

Request for Approval of Amendment No. 9 to the FY 2012-2013 Hertford County Budget Ordinance

9:20 A.M.                               Memo #7784

Request for Approval of Final Grant Application Submission for Structural Coatings Hertford, LLC

9:25 A.M.                               Memo #7785

Request for Acceptance of Offer on Lemuel E. Cotton, Heirs, Tax Foreclosure Property (PIN #5995-54-2331)

9:30 A.M.                               Memo #7786

Request for Acceptance of Upset Bid Offer on Wesley Ray Stewart Tax Foreclosure Property (PIN #6915-55-5342)

9:35 A.M.                               Memo #7787

County Manager’s Update

9:40 A.M.                               Memo #7788

Commissioners’ Comments

9:45 A.M.                               Memo #7789

Closed Session as Allowed Under G. S. 143-318.11 (a) (3) to Consult with the County Attorney and (6) to Discuss Personnel Matters

10:00 A.M.                             Memo #7790

                                                Board of Equalization and Review

10:15 A.M.                             Memo #7791

Presentation of the FY 2013-2014 Hertford County Budget Message and Request to Schedule a Public Hearing

                                                Adjourn

Location:

ABC Store #2

1373 Memorial Drive

Ahoskie, NC 27910

REGULAR MEETING

HERTFORD COUNTY BOARD OF COMMISSIONERS

COUNTY COMMISSIONERS’ MEETING ROOM

MONDAY, APRIL 15, 2013

7:00 P.M.

7:00 P.M.                               Meeting Called to Order – Chairman Curtis A. Freeman, Sr.

                                                Invocation

7:05 P.M.                               Acceptance of Reports

(1)       Tax Releases (March, 2013)         

7:10 P.M.                               Memo #7773

Affirmation Statements for Public Officials

7:15 P.M.                               Memo #7774

Request Approval to Award Bid for a New Ambulance

7:20 P.M.                               Memo #7775

Request for Approval of Amendment No. 8 to the FY 2012-2013 Hertford County Budget Ordinance

7:25 P.M.                               Memo #7776

Request for Approval of Amendment No. 2 to the FY 2012-2013 Hertford County Capital Reserve Fund

7:30 P.M.                               Memo #7777

Request for Approval of Amendment No. 5 to the FY 2012-2013 Hertford County Enterprise Fund

7:35 P.M.                               Memo #7778

Public Comment Period

7:40 P.M.                               Memo #7779

County Manager’s Update

7:45 P.M.                               Memo #7780

Commissioners’ Comments

(1)       Inspections Report (March, 2013)

7:50 P.M.                               Memo #7781

Closed Session as Allowed Under G. S. 143-318.11 (a) (3) to Consult with the County Attorney and (6) to Discuss Personnel Matters

                                                Adjourn

BOARD VACANCIES

Hertford County has these upcoming Board vacancies in the near future.  All interested citizens may download an application at www.hertfordcountync.gov or contact Shelia W. Matthews, Clerk to the Board, at 358-7805 for an application.  The deadline for applications is Friday, May 10, 2013.

REGULAR MEETING

HERTFORD COUNTY BOARD OF COMMISSIONERS

COUNTY COMMISSIONERS’ MEETING ROOM

MONDAY, APRIL 1, 2013

9:00 A.M.

9:00 A.M.                               Meeting Called to Order – Chairman Curtis A. Freeman, Sr.

                                                Invocation

9:05 A.M.                               Memo #7761

Request for Approval of Resolution Authorizing Removal of Certain Public Record Books kept by the Register of Deeds

9:10 A.M.                               Memo #7762

Update on 4-H Activities and Invitation to the “Conjure” Presentation at the C. S. Brown Cultural Arts Center

9:15 A.M.                               Memo #7763

PUBLIC HEARING on a Petition for the Abandonment of SR 1162 – Parker Land Road

9:20 A.M.                               Memo #7764

Request for a Tax Refund

(1)       Chasity Vaughan

9:25 A.M.                               Memo #7765

Request for Approval of Capital Project Ordinance Amendment #2 (Judicial Center/Government Center)

9:30 A.M.                               Memo #7766

Review of Upcoming Board Vacancies

9:35 A.M.                               Memo #7767

Discussion on Governor’s Budget and Lottery Funding

9:40 A.M.                               Memo #7768

Discussion on Sales Tax Distribution

9:45 A.M.                               Memo #7769

County Manager’s Update

9:50 A.M.                               Memo #7770

Commissioners’ Comments

9:55 A.M.                               Memo #7771

Closed Session as Allowed Under G. S. 143-318.11 (a) (3) to Consult with the County Attorney and (6) to Discuss Personnel Matters

10:00 A.M.                             Memo #7772

Board of Equalization and Review

                                                Adjourn

REGULAR MEETING

HERTFORD COUNTY BOARD OF COMMISSIONERS

COUNTY COMMISSIONERS’ MEETING ROOM

MONDAY, MARCH 18, 2013

7:00 P.M.

7:00 P.M.                               Meeting Called to Order – Chairman Curtis A. Freeman, Sr.

                                                Invocation

7:05 P.M.                               Acceptance of Reports

(1)       Tax Releases (February, 2013)

7:10 P.M.                               Memo #7744

PUBLIC HEARING for Closeout of FY 10 Community Development Program

7:15 P.M.                               Memo #7745

PUBLIC HEARING to Rezone Property from Heavy Industrial (IH) to Residential Agriculture (RA) for Kimberly L. Bristow and Tommy V. Castelow

7:20 P.M.                               Memo #7746

Public Comment Period

7:25 P.M.                               Memo #7747

Request for Approval of Hertford County Comprehensive Transportation Plan

7:30 P.M.                               Memo #7748

Request for Approval to Increase Ambulance Rates

7:35 P.M.                               Memo #7749

Request for Approval of Amendment No. 7 to the FY 2012-2013 Hertford County Budget Ordinance

7:40 P.M.                               Memo #7750

Request for Approval of Amendment No. 1 to the FY 2012-2013 Hertford County Enhancement & Preservation Fund

7:45 P.M.                               Memo #7751

Request to Submit “Statement of Interest to Serve” to East Carolina Behavioral Health

7:50 P.M.                               Memo #7752

Request for Approval of Grant of Temporary Construction Easement to Piedmont Natural Gas Company, Inc.

7:55 P.M.                               Memo #7753

Request to Schedule a Public Hearing for Abandonment of Road (Parker Land Road)

8:00 P.M.                               Memo #7754

Request for Approval of Resolution Supporting Continued Funding for Museum of the Albemarle

8:05 P.M.                               Memo #7755

Request for Acceptance of Bid Offer on the Lemuel E. Cotton, Heirs, Tax Foreclosure Property (PIN #5995-54-2331)

8:10 P.M.                               Memo #7756

Request for Acceptance of Bid Offer on the Wesley Ray Stewart Tax Foreclosure Property (PIN #6915-55-5342)

8:15 P.M.                               Memo #7757

Governing Board of the Tunis Sewer District

(1)          Resolution Providing for the Issuance of Sewer Bonds

8:20 P.M.                               Memo #7758

County Manager’s Update

8:25 P.M.                               Memo #7759

Commissioners’ Comments

(1)          Inspections Report (February, 2013)

8:30 P.M.                               Memo #7760

Closed Session as Allowed Under G. S. 143-318.11 (a) (3) to Consult with the County Attorney, (5) to Discuss Acquisition of Property, and (6) to Discuss Personnel Matters

                                                Adjourn