Hertford County is seeking to fill the following full-time position in governmental operations
Senior Administrative Assistant II
(To the Director of Facilities and Public Works)
General Definition of Work
Performs a variety of highly responsible, complex, and confidential administrative support functions; Work is performed independently, under general supervision of the department head.
Essential Functions/Typical Tasks
Work involves identifying solutions and alternatives within established policies requiring analytical thought and has contact with the public, top level officials and department heads.
Independently respond to routine letters and general correspondence; Compose, type and edit correspondence requiring judgment as to content, accuracy and completeness;
Screens and refers callers; provides detailed responses to information requests and questions about programs and activities; ensure correct information is disseminated; respond to complaints or refer to appropriate source;
Type, proofread and edit documents, presentation materials and other materials for accuracy; arrange for or distribute materials;
Order, receive, inventory and distribute supplies; contact vendors and suppliers as needed, maintain related records; Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention; Initiate and maintain a variety of files and records for information related to department including financials, budget, personnel, operational and administrative records; maintain, update and track fixed assets;
Operate modern office equipment, including printers, copiers, postage meters, fax machines, etc.; routinely utilize full range of word processing, spreadsheet and databases and other office software applications;
Organize and maintain the flow of communication within the department in an efficient and effective manner with staff, the general public and others;
Formulate and monitor departmental budgets; initiate and prepare purchase requisitions for department; ensure items are posted correctly;
Oversee assigned work activities and projects; evaluate work products, methods, and procedures; may supervise, direct and review work of assigned staff;
Knowledge, Skills and Abilities
Considerable experience in providing administrative support to senior management staff, excellent oral and written communication skills, professionalism and diplomacy; outstanding interpersonal and telephone mannerisms proficiency in computer skills; strong organizational skills and proven ability to exercise good judgment on a consistent basis; ability to exercise considerable tact and courtesy in frequent contact with public officials, news media representatives and general public.
Education and Experience
Associate’s degree in secretarial sciences and five to six years of experience in administrative work, or any equivalent combination of training and experience which provide the required knowledge, skills and abilities.
This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently and a negligible amount of force constantly to move objects; work requires stooping, kneeling, crouching, reaching, standing, working, pushing, pulling, lifting, fingering and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information through oral communications and to make find distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, to determine accuracy, neatness and thoroughness of work and to observe general surroundings and activities; worker is subject to inside environmental conditions.
Minimum Annual Salary:
Open Until Filled
To be considered for this position, you must complete a Hertford County Application for Employment, in its entirety. Your application must be signed. Cover letters, resumes, transcripts, and other supplemental documentation may accompany your Hertford County Application for Employment. Selected candidates are subject to a criminal background check and motor vehicle record check.
Submit applications by mail, email, facsimile, or in person to:
Attn: Latoria Harrell, HR Specialist
115 Justice Drive, Suite 1
Winton, NC 27986
Fax: (252) 358-0198 (include cover letter)
Hertford County is an Equal Opportunity Employer/ AA.